Summer Reading Finale: August 8, 3:30 PM – All Ages

Lindsay’s funny, fast paced, and highly interactive variety show delights the young and the young at heart! Kids will meet several larger than life, hand crafted puppets… Perhaps a goofy moose, a heroic tiger, or a lovable bear. Oh my! Maybe a dancing robot or flamingo, an adorable mouse, a stubborn goat, a shy dragon, or a singing dinosaur! Come find out who’s making an appearance this time!Lindsay has been performing full time since 2011, presenting to several thousand children each year. Through animated storytelling and thoughtful messaging, she hopes to inspire creative play, resilience, and empathy in even the youngest. She also believes shared joy and laughter strengthens communities.

Grownup Movie Nights – July 17, 24, 31 and August 7 at 6 PM

Join us for a series of outer space themed movies for grownups. Popcorn will be served and earn a raffle ticket for attending.

  • July 17, 6 PM: First Man—The riveting story behind the first manned mission to the moon, focusing on Neil Armstrong and the decade leading to the historic Apollo 11 flight.
  • July 24, 6 PM: Apollo 13—NASA’s worst nightmare turned into one of the space agency’s most heroic moments in 1970, when the Apollo 13 crew was forced to hobble home in a disabled capsule after an explosion seriously damaged the moon-bound spacecraft.
  • July 31, 6 PM: Interstellar—With our time on Earth coming to an end, a team of explorers undertakes the most important mission in human history; traveling beyond this galaxy to discover whether mankind has a future among the stars.
  • August 7, 6 PM: Arrival—When mysterious spacecraft touch down around the world, a team, including linguist Louise Banks, is brought together to investigate. As mankind teeters on the verge of global war, Banks and the team race against time for answers, and to find them, she will take a chance that could threaten her life, and quite possibly humanity.

Minutes of the Blaisdell Memorial Library Trustees Minutes November 16, 2013


November 16, 2010

Present: Rhoda Capron, Laurie Legard, Sara Wotton, Kathleen Matthews

Meeting was called to order at 7:42 p.m.

Policy Updating: Final adjustments were made to the proposed 2011 budget. It was decided to offer all employees a slight raise. The Furniture line was increased to accommodate the need for additional bookshelves. Rhoda received a much-higher than expected quote from the state prison workshop regarding the construction of the shelves so she will inquire about this before the next meeting. The budget meeting with town selectmen is scheduled for November 22nd at 7:00 p.m. No date has been set to meet with the budget committee.

Secretary’s Report: The minutes from October’s meeting were reviewed. Rhoda moved to accept the report. Sara seconded. All voted in favor.

Treasurer’s Report: The October budget was reviewed in detail as part of the 2011 budget process. Everything continues to be on track for this point in the year. As noted in last month’s report, the Maintenance line is high due to the unexpected cost of repairing the well line that was cut during the late summer excavation project. Rhoda is purchasing a combined printer/scanner/color copier. Pat and the school’s technology director are in discussion about the best ways to work with both the back-up system and the difference in our fiscal time frames. Laurie made a motion to file the report. Rhoda seconded it.

All voted in favor.

Library Director’s Report:The circulation statistics for October showed the usual dip in numbers for this time of the year but remained well above previous years. Issues pertaining to the over-due books of a few patrons were discussed. In accordance with the library’s over-dues policy, Chief Gunnar Foss will be asked to contact these individuals. Rhoda shared a document she’d received entitled “NH Best Practices for Volunteers,” and noted that our new volunteer policy aligns quite well with the state’s guidelines and recommendations. The Vachons’ slide-show of their cross-country trip was well-attended and very wellreceived.

The energy conservation program “Button-Up NH” will take place on November 17th. Rhoda is working with the recreation department to coordinate use of the van for museum trips and other events, and is meeting with the Deerfield and Northwood librarians to discuss possibilities for future programs.

The Friends of the Library annual book sale did very well. A record number of books were donated this year.

Old Business: Rhoda placed surveyors’ tape at the library’s boundaries in preparation for the trail being made by the Boy Scouts. The scouts completed half of the trail already and will soon return to finish it. Rhoda will select a book to be used for the storyboards along the trail. Instead of weather-stripping, a sweep will be put on the bottom of the downstairs door. Regrading the storage of library records in the town’s secure facility, it was decided to request just a few drawers for financial records as well as the video records of the library’s contents.

New Business: The Monthly Tasks for November were reviewed. All tasks have been completed for this month. The annual baby-sitting class was removed from the tasks list as it is no longer needed. Laurie moved to accept all donations to the library. Pat seconded. All voted in favor.

Next meeting will be held Tuesday, December 14th at 6:30 p.m.

Meeting adjourned at 8:45 p.m.

Respectfully submitted,

Kathleen Matthews



Minutes of the Blaisdell Memorial Library Trustees Minutes December 16, 2013


December 16, 2013

Present: Rhoda Capron, Susan Medeiros, Sara Wotton, Kathleen Matthews

Meeting was called to order at 6:21 p.m.

Policy Update/Current Task: All policy reviews were placed on hold until the budget process is complete.

Secretary’s Report: The minutes of the November meeting were read. Rhoda moved to accept the report. Sara seconded the motion. All voted in favor.

Treasurer’s Report: The November budget figures were discussed as was the corrected October report.  Both reports were deemed to be suitable for this point in the year. Rhoda moved to file the reports.

Kathleen seconded. All voted in favor.

Library Director’s Report: The November circulation figures were down slightly from last year with the exception of Downloadables where the numbers continue to rise as more and more patrons take advantage of this service. Rhoda reported that as the result of the Town receiving an energy conservation grant from Public Service of NH, all of the library’s light bulbs and ballasts have been replaced with more energy-efficient equipment. PSNH also installed a motion detector downstairs so that the lights will turn on only when someone is actually using the Children’s Room or the meeting area. Both the annual Christmas parade float and the Gingerbread House program were rousing successes.The new afternoon book group continues to grow and increase in popularity. This season’s holiday hours were agreed upon: the library will close at 1:00 on December 24th and remain closed on December 25th and 26th. It will also be closed on New Year’s Day. The perennial problem with the parking lot not being properly plowed during and after snowstorms was discussed at length. Rhoda reported that after this season’s first major snowstorm the Town only plowed the parking area once, which created safety hazards for staff and patrons entering and exiting the highway. Since the Town requires the Library to maintain regular open hours during storms (if staff is to be paid), it stands to reason that its parking lot would be kept as cleared as the lots at the Fire Department and other town buildings. However, this is not the case. Rhoda tried to obtain the cell phone number of the plow driver, as she was directed to do last year by the Town Office,but the Road Agent declined to provide it. Given that our many attempts to resolve this persistent problem have been unsuccessful, it was decided ask for a meeting with the Board of Selectmen to obtain permission to hire our own snow-clearing contractor. Rhoda will make the appointment.

Committee Report:

Kathleen presented the new conceptual design for the front of the building. In addition to creating a new garden that mirrors the existing plantings on the other side of the walkway, the design will address issues in the areas surrounding the monument and along the woods edge where invasive plants will need to be replaced. The design will be displayed in the library so patrons can see how past, present, and future landscape funds are being used.

Old Business: Rhoda and Kathleen gave a brief account of their November meeting with the Budget Committee as well as the COLA changes that the Board of Selectmen made after the library’s proposed budget for 2014 had been presented. Kathleen moved to accept the revised guideline of 2% vs. 3% for staff salary increases. Susan seconded. All voted in favor.

New Business: The annual Staff Holiday Party will take place at Susan’s house at 4:30 on Sunday,January 12th. Further discussion of hiring guidelines for Children’s Librarian and the trustees annual goals were tabled. December’s Monthly Tasks were reviewed. Susan will send the disbursement letter to the Town (to obtain half of the 2013 budget in January), write the quarterly update to the Board of Selectmen, and, write the annual report about CD activity to the Attorney General’s office. Rhoda will obtain the quarterly ledger from the Town to track salary expenditures. Susan moved to accept all donations. Sara seconded the motion. All voted in favor.

Next Meeting:

Monday, January 27th at 6:00 p.m.

Meeting adjourned at 8:00 p.m.

Respectfully submitted,

Kathleen Matthews


Minutes of the Blaisdell Memorial Library Trustees Meeting January 27, 2014


January 27, 2014

Present: Rhoda Capron, Susan Medeiros, Sara Wotton, Pat Vachon, Melanie Metz, Kathleen Matthews

Meeting was called to order at 6:37 p.m.

Policy Update/Current Task: Reviews of the Technology and Internet policies were tabled until after Town Meeting on March 15th. It was also decided to review current safety policies, at a future time, to make certain these covered all aspects of safety and security, per a recent NHLTA article.

Secretary’s Report: The minutes of the December meeting were read. Rhoda moved to accept the report. Susan seconded the motion. All voted in favor.

Treasurer’s Report: The final budget report of 2013 was reviewed. All lines accurately reflect expenditures. Un-spent monies from Maintenance and Repairs lines will be returned to the Town. Susan moved to file the report. Pat seconded. All voted in favor.

Library Director’s Report: Both December’s statistics and the year’s totals reflect strong, significant growth across all areas in 2013. There were 1,441 more materials circulated in 2013 than in 2012 and a total of 21,480 more items circulated than ten years ago in 2003. No new Play-A-Ways were purchased due to an increase in cost and a decrease in demand. The staff held its first staff meeting for 2014 and covered a good range of topics, including a concern about the need to clarify the fines policy. Some patrons do not appear to understand why the library goes to such extents to retrieve its materials. Discussion centered on ways to raise public awareness of this serious issue by emphasizing the true costs associated with over-due and lost materials–– staff time, postage, purchase & replacement costs of materials (especially DVDs) –– and the fiscal ramifications for taxpayers. Rhoda will add a paragraph to her report in the 2014 Town Report and, in the future, will include information about the fines policy and over-dues situation on the web page, Facebook, and Library News e-mails. The Public Hearing for the Town’s 2014 Budget will take place Thursday, March 6th at 7:00. Rhoda will be away but Susan,Kathleen, and Pat will attend the meeting to address any questions about the library budget that might arise. Rhoda received a reasonable estimate from the NH State Prison for construction of the new shelf and was given approval to proceed with its commission. Rhoda will call the alarm company to have the emergency call contacts list changed to include all trustees’ names and numbers. The Teen Advisory Group has begun anew and is planning a Winter Olympics party on March 1st for children ages 8-13.  TheFriends of the Library will host a chocolate fundraiser on February 16th and, on March 2nd, will sponsor a program about Isles of Shoals archaeology.

Committee Report:The new landscape concept design will be displayed on the bulletin board above the paperback bookshelf near the entrance. The display will include a document that outlines the major phases and fundraising goals for the design’s implementation as well as suggestions for making commemorative or memorial donations.The first fundraisers of 2014 –– seed sales and vegetable plant orders –– will begin in March.

Old Business: Rhoda described the meeting that took place with the Board of Selectmen regarding the plowing situation, particularly their concerns that the empty building across the road was being plowed but not the library. Since that meeting, the parking lot has been well-plowed in a timely manner. Regarding the new position of Children’s Librarian, Rhoda reported that the Town does not appear tohave any specific guidelines to be followed for this process. Rhoda has written a job description that she will post if and when the budget is passed at Town Meeting. She would like to have someone in the new position by May so she/he will have ample time to prepare for the Summer Reading Program.

New Business: Rhoda announced her intention to retire from her director’s position, effective August 31st. Although the board knew this decision was imminent, Rhoda’s official announcement was still received with genuine sadness and regret. Pat also announced that she would only remain in her position as Assistant Library Director until April 2015. The board expressed its gratitude for her willingness to assist with the significant transitions the library will experience in the year to come. There was considerable discussion about who would run for trustee when Sara’s term expires in March. The deadline for filing for candidacy is Friday, January 31st. Rhoda shared her draft for the 2014 Town Report. Minor changes were made. Rhoda requested that Kathleen compose a section for the library report that outlines the Landscape Committee’s work this past year. Rhoda also shared the information she included in the lengthy NH Public Libraries Statistical Report which she has completed well-ahead of its due date in March. Discussion of Annual Goals for Trustees was suspended indefinitely as the main priority for the next several months will be the development of a process for, and ultimately the hiring of, a new Library Director. The Monthly Tasks lists were reviewed; all tasks for January have been completed. Susan moved to accept all donations. Sara seconded the motion. All voted in favor.

Next Meeting:Monday, March 3rd at 6:00 p.m.

Meeting adjourned at 7:54 p.m.

Respectfully submitted,

Kathleen Matthews


Minutes of the Blaisdell Memorial Library Trustees Meeting March 3, 2014


March 3, 2014

Present: Rhoda Capron, Susan Medeiros, Pat Vachon, Melanie Metz, Kathleen Matthews

Meeting was called to order at 6:01 p.m

Policy Update/Current Task: All policy discussions continue to be tabled until after Town Meeting. The first policy to be reviewed at that time will be the Internet Policy.

Secretary’s Report: The minutes of the January meeting were reviewed and a date was corrected in the

Library Director’s paragraph. Melanie moved to accept the report with this correction. Pat seconded the motion. All voted in favor.

Treasurer’s Report: The January 1st – March 3rd report was reviewed. Rhoda had questions about the expenditures in the Books line which she will discuss with Janet. The Movies & Videos lines continue to be separated so Rhoda will mention this to Janet as well. Pat moved to file the report. Susan seconded.

All voted in favor.

 Library Director’s Report:

Circulation for January and February showed a slight decline from last year due, more than likely, to the cold weather and the number of snowstorms that occurred in both months.  Rhoda expressed appreciation of and gratitude for the fine job that Pat did during Rhoda’s absence during the month of February. The Friends of the Library’s “Chocolate Fundraiser” was very successful. The Humanities Council-sponsored presentation on archaeological treasures from the Isles of Shoals was well attended and well-received. The “Winter Olympics” program for ages 7-14 took place last weekend and was a resounding success. Events included: Ice Cube Bobsleds, Mini-Marshmallow Biathalon, Book Basketball, and Balloon Slalom. March 19th will be a busy day at the library: The annual Senior Luncheon will take place at noon; the Coe-Brown Academy Art Exhibit will be set up during the day and will be on display through April 9th; and “Family Chess Night” will take place in the evening. A “Zentangle” workshop will be presented at the library on March 23rd and a tick talk by Alan Eaton is being scheduled for a date in May. The new book-shelves, built at the NH State Prison, should arrive within the next two weeks. Allison and Pat will be attending a technology tools workshop on March 20th.

Discussion ensued about the possibility of hosting a series of technology support sessions for patrons on Saturdays.

Committee Report: Kathleen shared that she is in the process of setting-up a display featuring the new landscape design for the front of the building. Two of last year’s successful fundraisers are about to get underway: selling High Mowing Organic Seeds and taking orders for vegetable plants. Lee Gilman contacted Kathleen to inquire about the status of the second phase of the invasive plant eradication program. She will contact Lee and Charlie Brown once the outcome of the 2014 town budget is known.

Old Business: The Budget Committee’s Public Hearing went well in February, with no questions or concerns expressed about the library’s proposed budget. The parking lot continues to be plowed in a timely manner. Due to a foot injury sustained by Al Vachon, the town manager, Charlie Brown, offered to have the snow-shoveling done by someone else. It was deemed unnecessary to accept his offer at this time but a back-up plan for such circumstances needs to be discussed in the future.

New Business: Extensive discussion occurred regarding the potential hiring of a Children’s Librarian and the crafting of a set of Hiring Guidelines for current and future open staff positions. Regarding the proposed Children’s Librarian position, it was determined that, due to the limited hours of the position, the Children’s Librarian would not have any responsibility for independently expending library funds; therefore, the Library Director will be responsible for recruiting, hiring, and conducting a three-month review of the individual selected for this position, pending the Board’s approval of the candidate proposed for the position. However, if and when the Children’s Librarian position increases to full-time and/or the job description is changed to include fiscal expenditures, the Board of Trustees will assume responsibility for interviewing, hiring, and reviewing the individual who assumes this position.

Discussion about Hiring Guidelines centered on matters pertaining to posting open staff positions,interviewing candidates, and developing a three-month probationary period for all new staff positions. It was decided that positions will be posted on the state jobs board, in newspapers, on Craigslist, here at the library and at the Town Office. In regards to interviews and hiring, it was determined that the Board will be responsible for the interviewing and hiring of the new Library Director and Assistant Librarian and that specific questions (yet to be determined) will be asked of all candidates. For the next meeting, everyone will bring sample questions and potential topics to be considered for the interview process. All positions will remain open until suitable candidates are found

It was decided to implement a three-month probationary period for all newly-hired staff. The Board will develop a formal review document and a review process specific to the three-month, probationary period and separate from the annual reviews conducted on all staff members. The Board of Trustees will conduct the probationary reviews of the Assistant Librarian and Library Director. The Library Director will perform the reviews on any other newly-hired staff member and present these to the Board. Also, during her/his three-month probationary period the new Library Director will need to have all major decisions approved by the Board.The opening for the position of Library Director to replace Rhoda will be posted in May. In order to be prepared for this deadline, the following actions will be taken prior to the next board meeting: Rhoda will e-mail her job description and a draft of the new Hiring Guidelines to Board members. Trustees will each craft a sample advertisement for the director’s position.

Other New Business included discussion about the complications of having weekly checks signed for the building’s cleaning contractor. Potential solutions will be discussed at the next meeting. Pat also shared an e-mail regarding trust fund legislation that was sent to the library. This will also be addressed at the next meeting. All Monthly Tasks have been completed except those pertaining to the outcome of Town Meeting and the approval of the proposed 2014 budget. Susan moved to accept all donations. Melanie seconded the motion. All voted in favor.

Next Meeting:

Monday, April 7th at 6:00 p.m

Meeting adjourned at 7:50 p.m.

Respectfully submitted,

Kathleen Matthews



Minutes of the Blaisdell Memorial Library Trustees Meeting June 10, 2013


June 10, 2013

Present: Rhoda Capron, Susan Medeiros, Sara Wotton, Melanie Metz, Kathleen Matthews

Meeting was called to order at 5:35 p.m.

Policy Update/Current Task:  Rhoda is still reviewing policies to determine if there are any in need of revision. Susan shared a draft that could serve as the staff’s annual evaluation of the library director by staff. It was modeled after an existing workplace document. After discussing its contents and design, it was decided that the new evaluation should have clear, simple statements and should be able to be used for all employees. Susan and Rhoda will continue to work on this task.

Secretary’s Report: The minutes of the May meeting were read. Rhoda moved to accept the report. Sara seconded the motion. All voted in favor.

Treasurer’s Report: The book-keeper’s monthly report was not available. Janet requested earlier notification of board meetings so that she’ll have time to prepare the reports. Sara will contact her as soon as meeting dates are set. Sara also communicated with Janet about the new account and recent signatory changes. There continue to be erroneous dual lines for Movies & DVD’s, even tough the latter replaced the former. Rhoda has been in touch with Janet to correct this and to make certain the money is shifted to the correct line. She also noted that the Alarm line went over because of the increased expense of the new battery. Rhoda moved to file the report. Susan seconded. All voted in favor.

Library Director’s Report: The circulation numbers for May were well above the highs of 2011, though down slightly in comparison to last year. The Building Committee recently completed its inspection of the building and found no major discernible concerns. The Story Hour program’s final celebration was an exceptional puppet show done by librarian Carol Sanborn. The event was extremely well-attended and received rave reviews from both children and adults. The 2013 Farmers’ Market season was successfully launched and has a number of new vendors. The money raised by vendor fees will be used to purchase new signs for the highways and to expand publicity. Suzanne Tomasczewski, the Nottingham School Librarian, will be doing the Summer Reading Program, “Dig Into Reading;” this will also help to strengthen the link between the town and school.

Committee Report:

Kathleen reported that the public launch of the “Following Nature’s Lead” fundraising campaign went well. The raffle, native plant sale, seed sales, and vegetable plant orders all went smoothly and raised enough money to pay for the installation of native shrubs beside the ramp on the east side of the building. This will complete the restoration of that particular garden. The committee continues to meet with various landscapers and land care professionals to gather information and estimates for eradicating the poison ivy and invasive plants at the back and sides of the building. A report will be presented at the next board meeting.

Old Business: Susan reviewed the draft of ideas that Laurie Legard, as chair, had proposed last year to be considered as Annual Goals for Trustees. These included: consistent posting of minutes and meeting dates (Susan will do this); generating a Library Director evaluation; estate planning (Rhoda and Allison are working on this); developing hiring guidelines; creating a Children’s Librarian position; and, developing a long-range plan for the library. The decision was made to make the hiring guidelines and new position the priorities for this year. The meeting of regional library trustees will be held at Blaisdell Memorial Library this coming, Monday, June 17th, from 6:00 –– 8:00. Sara will ask for the date to be re-posted with an RSVP on the NHLTA list-serve.

New Business: The Monthly Tasks list was reviewed. All tasks will be completed once the carpet is cleaned this Friday. The task of visiting the school to promote the Summer Reading Program was waived as the school librarian will include its promotion in her normal end-of-the-school-year experiences with students. Susan moved to accept all donations. Sara seconded the motion. All voted in favor.

Next Meeting:

It was decided not to meet in July. The next meeting will be on Monday, August 12th at 5:30 p.m.

Meeting adjourned at 6:25 p.m.

Respectfully submitted,

Kathleen Matthews

Minutes of the Blaisdell Memorial Library Trustees Meeting September 23, 2013


September 23, 2013

Present: Rhoda Capron, Susan Medeiros, Sara Wotton, Melanie Metz, Kathleen Matthews

Meeting was called to order at 5:41 p.m.

Policy Update/Current Task: Discussion about the Internet Policy was tabled. Pat has updated the inventory for the Technology Plan. Due to the loss of several DVD’s taken out by one patron, consideration is being given to placing a limit on the number of DVD’s allowed to be checked-out. The decision was made to use the latest sample of a Library Director Evaluation that Rhoda downloaded. The staff will be expected to complete the same evaluation.

Secretary’s Report: The minutes of the August meeting were read. Rhoda moved to accept the report.  Sara seconded the motion. All voted in favor. Questions arose about the time-limit for posting meeting minutes and whether or not these needed to be approved by the Board before posting. The State RSA’s will be consulted for clarification.

Treasurer’s Report: The August financial report was reviewed. Susan moved to file the report. Melanie seconded. All voted in favor.

Library Director’s Report:  The summer patterns of high circulation and significant numbers of new patrons continued in August. Rhoda pointed out the particularly strong number of patrons downloading books. The “Natural Building” presentation was well-attended and well-received. The new day-time book club has started. Rhoda plans to attend the monthly Senior Luncheon to promote the book club. In early October there will be an AARP program about the Affordable Care Act. The furnace filters need to be changed but Rhoda has yet to hear from the Town Manager about who will be performing this service. Rhoda is still exploring possibilities for expanding the shelving for the Non-Fiction collection.

Committee Report:  Kathleen reviewed the recent meeting with the Board of Selectmen about the landcare report presented to them by the Board. Funding for the Fall application of herbicides was approved and work has already begun. The Landscape Committee recently met to discuss potential future plans that include purchasing a landscape design for the unfinished areas at the front of the building and undertaking a town-wide mailing to raise funds for implementing the design. The committee needs clarification about how much funding is currently available before it can proceed with either endeavor.

Old Business: Rhoda shared highlights of her recent trip to Washington, D.C. for New Hampshire Librarians Day. The 2014 Capital Improvement Plan which Rhoda recently submitted to the Town was discussed, particularly the Children’s Librarian position. It was decided to table discussion of Hiring Guidelines until the 2014 Budget work has been completed.

New Business: Rhoda reviewed the Town’s guidelines and time-table for the 2014 budget process.  Although the dates may change, the Board is scheduled to meet with the Selectmen in mid-November and the Budget Committee on December 5th. The Public Hearing for the Town Budget will be February 6th. Susan recently attended an NHLTA workshop which she’ll discuss at the next meeting. All Monthly Tasks have been completed. Susan moved to accept all donations. Sara seconded the motion. All voted in favor.

Next Meeting: October 21st at 5:30 p.m. The Board will meet in closed session at 4:30 to complete the annual Library Director Evaluation.

Meeting adjourned at 7:00 pm.

Respectfully submitted,

Kathleen Matthews