Join us for a screening of Grease. Enjoy light refreshments and earn a raffle ticket for attending.
Bring your teddy bear with you to watch the Paddington Bear movie and then leave the bear for a sleepover.
Healthyish – Lindsay Maitland Hunt
Registration is required. Sign up to make a recipe from the selected cookbook, make the dish, and bring to share with the group at the meeting.
Anthony and his crew will perform and teach a Hip Hop dance lesson
MINUTES OF BLAISDELL MEMORIAL LIBRARY TRUSTEE MEETING
November 16, 2010
Present: Rhoda Capron, Laurie Legard, Sara Wotton, Kathleen Matthews
Meeting was called to order at 7:42 p.m.
Policy Updating: Final adjustments were made to the proposed 2011 budget. It was decided to offer all employees a slight raise. The Furniture line was increased to accommodate the need for additional bookshelves. Rhoda received a much-higher than expected quote from the state prison workshop regarding the construction of the shelves so she will inquire about this before the next meeting. The budget meeting with town selectmen is scheduled for November 22nd at 7:00 p.m. No date has been set to meet with the budget committee.
Secretary’s Report: The minutes from October’s meeting were reviewed. Rhoda moved to accept the report. Sara seconded. All voted in favor.
Treasurer’s Report: The October budget was reviewed in detail as part of the 2011 budget process. Everything continues to be on track for this point in the year. As noted in last month’s report, the Maintenance line is high due to the unexpected cost of repairing the well line that was cut during the late summer excavation project. Rhoda is purchasing a combined printer/scanner/color copier. Pat and the school’s technology director are in discussion about the best ways to work with both the back-up system and the difference in our fiscal time frames. Laurie made a motion to file the report. Rhoda seconded it.
All voted in favor.
Library Director’s Report:The circulation statistics for October showed the usual dip in numbers for this time of the year but remained well above previous years. Issues pertaining to the over-due books of a few patrons were discussed. In accordance with the library’s over-dues policy, Chief Gunnar Foss will be asked to contact these individuals. Rhoda shared a document she’d received entitled “NH Best Practices for Volunteers,” and noted that our new volunteer policy aligns quite well with the state’s guidelines and recommendations. The Vachons’ slide-show of their cross-country trip was well-attended and very wellreceived.
The energy conservation program “Button-Up NH” will take place on November 17th. Rhoda is working with the recreation department to coordinate use of the van for museum trips and other events, and is meeting with the Deerfield and Northwood librarians to discuss possibilities for future programs.
The Friends of the Library annual book sale did very well. A record number of books were donated this year.
Old Business: Rhoda placed surveyors’ tape at the library’s boundaries in preparation for the trail being made by the Boy Scouts. The scouts completed half of the trail already and will soon return to finish it. Rhoda will select a book to be used for the storyboards along the trail. Instead of weather-stripping, a sweep will be put on the bottom of the downstairs door. Regrading the storage of library records in the town’s secure facility, it was decided to request just a few drawers for financial records as well as the video records of the library’s contents.
New Business: The Monthly Tasks for November were reviewed. All tasks have been completed for this month. The annual baby-sitting class was removed from the tasks list as it is no longer needed. Laurie moved to accept all donations to the library. Pat seconded. All voted in favor.
Next meeting will be held Tuesday, December 14th at 6:30 p.m.
Meeting adjourned at 8:45 p.m.
MINUTES OF BLAISDELL MEMORIAL LIBRARY TRUSTEES MEETING
December 16, 2013
Present: Rhoda Capron, Susan Medeiros, Sara Wotton, Kathleen Matthews
Meeting was called to order at 6:21 p.m.
Policy Update/Current Task: All policy reviews were placed on hold until the budget process is complete.
Secretary’s Report: The minutes of the November meeting were read. Rhoda moved to accept the report. Sara seconded the motion. All voted in favor.
Treasurer’s Report: The November budget figures were discussed as was the corrected October report. Both reports were deemed to be suitable for this point in the year. Rhoda moved to file the reports.
Kathleen seconded. All voted in favor.
Library Director’s Report: The November circulation figures were down slightly from last year with the exception of Downloadables where the numbers continue to rise as more and more patrons take advantage of this service. Rhoda reported that as the result of the Town receiving an energy conservation grant from Public Service of NH, all of the library’s light bulbs and ballasts have been replaced with more energy-efficient equipment. PSNH also installed a motion detector downstairs so that the lights will turn on only when someone is actually using the Children’s Room or the meeting area. Both the annual Christmas parade float and the Gingerbread House program were rousing successes.The new afternoon book group continues to grow and increase in popularity. This season’s holiday hours were agreed upon: the library will close at 1:00 on December 24th and remain closed on December 25th and 26th. It will also be closed on New Year’s Day. The perennial problem with the parking lot not being properly plowed during and after snowstorms was discussed at length. Rhoda reported that after this season’s first major snowstorm the Town only plowed the parking area once, which created safety hazards for staff and patrons entering and exiting the highway. Since the Town requires the Library to maintain regular open hours during storms (if staff is to be paid), it stands to reason that its parking lot would be kept as cleared as the lots at the Fire Department and other town buildings. However, this is not the case. Rhoda tried to obtain the cell phone number of the plow driver, as she was directed to do last year by the Town Office,but the Road Agent declined to provide it. Given that our many attempts to resolve this persistent problem have been unsuccessful, it was decided ask for a meeting with the Board of Selectmen to obtain permission to hire our own snow-clearing contractor. Rhoda will make the appointment.
Kathleen presented the new conceptual design for the front of the building. In addition to creating a new garden that mirrors the existing plantings on the other side of the walkway, the design will address issues in the areas surrounding the monument and along the woods edge where invasive plants will need to be replaced. The design will be displayed in the library so patrons can see how past, present, and future landscape funds are being used.
Old Business: Rhoda and Kathleen gave a brief account of their November meeting with the Budget Committee as well as the COLA changes that the Board of Selectmen made after the library’s proposed budget for 2014 had been presented. Kathleen moved to accept the revised guideline of 2% vs. 3% for staff salary increases. Susan seconded. All voted in favor.
New Business: The annual Staff Holiday Party will take place at Susan’s house at 4:30 on Sunday,January 12th. Further discussion of hiring guidelines for Children’s Librarian and the trustees annual goals were tabled. December’s Monthly Tasks were reviewed. Susan will send the disbursement letter to the Town (to obtain half of the 2013 budget in January), write the quarterly update to the Board of Selectmen, and, write the annual report about CD activity to the Attorney General’s office. Rhoda will obtain the quarterly ledger from the Town to track salary expenditures. Susan moved to accept all donations. Sara seconded the motion. All voted in favor.
Monday, January 27th at 6:00 p.m.
Meeting adjourned at 8:00 p.m.
MINUTES OF BLAISDELL MEMORIAL LIBRARY TRUSTEES MEETING
January 27, 2014
Present: Rhoda Capron, Susan Medeiros, Sara Wotton, Pat Vachon, Melanie Metz, Kathleen Matthews
Meeting was called to order at 6:37 p.m.
Policy Update/Current Task: Reviews of the Technology and Internet policies were tabled until after Town Meeting on March 15th. It was also decided to review current safety policies, at a future time, to make certain these covered all aspects of safety and security, per a recent NHLTA article.
Secretary’s Report: The minutes of the December meeting were read. Rhoda moved to accept the report. Susan seconded the motion. All voted in favor.
Treasurer’s Report: The final budget report of 2013 was reviewed. All lines accurately reflect expenditures. Un-spent monies from Maintenance and Repairs lines will be returned to the Town. Susan moved to file the report. Pat seconded. All voted in favor.
Library Director’s Report: Both December’s statistics and the year’s totals reflect strong, significant growth across all areas in 2013. There were 1,441 more materials circulated in 2013 than in 2012 and a total of 21,480 more items circulated than ten years ago in 2003. No new Play-A-Ways were purchased due to an increase in cost and a decrease in demand. The staff held its first staff meeting for 2014 and covered a good range of topics, including a concern about the need to clarify the fines policy. Some patrons do not appear to understand why the library goes to such extents to retrieve its materials. Discussion centered on ways to raise public awareness of this serious issue by emphasizing the true costs associated with over-due and lost materials–– staff time, postage, purchase & replacement costs of materials (especially DVDs) –– and the fiscal ramifications for taxpayers. Rhoda will add a paragraph to her report in the 2014 Town Report and, in the future, will include information about the fines policy and over-dues situation on the web page, Facebook, and Library News e-mails. The Public Hearing for the Town’s 2014 Budget will take place Thursday, March 6th at 7:00. Rhoda will be away but Susan,Kathleen, and Pat will attend the meeting to address any questions about the library budget that might arise. Rhoda received a reasonable estimate from the NH State Prison for construction of the new shelf and was given approval to proceed with its commission. Rhoda will call the alarm company to have the emergency call contacts list changed to include all trustees’ names and numbers. The Teen Advisory Group has begun anew and is planning a Winter Olympics party on March 1st for children ages 8-13. TheFriends of the Library will host a chocolate fundraiser on February 16th and, on March 2nd, will sponsor a program about Isles of Shoals archaeology.
Committee Report:The new landscape concept design will be displayed on the bulletin board above the paperback bookshelf near the entrance. The display will include a document that outlines the major phases and fundraising goals for the design’s implementation as well as suggestions for making commemorative or memorial donations.The first fundraisers of 2014 –– seed sales and vegetable plant orders –– will begin in March.
Old Business: Rhoda described the meeting that took place with the Board of Selectmen regarding the plowing situation, particularly their concerns that the empty building across the road was being plowed but not the library. Since that meeting, the parking lot has been well-plowed in a timely manner. Regarding the new position of Children’s Librarian, Rhoda reported that the Town does not appear tohave any specific guidelines to be followed for this process. Rhoda has written a job description that she will post if and when the budget is passed at Town Meeting. She would like to have someone in the new position by May so she/he will have ample time to prepare for the Summer Reading Program.
New Business: Rhoda announced her intention to retire from her director’s position, effective August 31st. Although the board knew this decision was imminent, Rhoda’s official announcement was still received with genuine sadness and regret. Pat also announced that she would only remain in her position as Assistant Library Director until April 2015. The board expressed its gratitude for her willingness to assist with the significant transitions the library will experience in the year to come. There was considerable discussion about who would run for trustee when Sara’s term expires in March. The deadline for filing for candidacy is Friday, January 31st. Rhoda shared her draft for the 2014 Town Report. Minor changes were made. Rhoda requested that Kathleen compose a section for the library report that outlines the Landscape Committee’s work this past year. Rhoda also shared the information she included in the lengthy NH Public Libraries Statistical Report which she has completed well-ahead of its due date in March. Discussion of Annual Goals for Trustees was suspended indefinitely as the main priority for the next several months will be the development of a process for, and ultimately the hiring of, a new Library Director. The Monthly Tasks lists were reviewed; all tasks for January have been completed. Susan moved to accept all donations. Sara seconded the motion. All voted in favor.
Next Meeting:Monday, March 3rd at 6:00 p.m.
Meeting adjourned at 7:54 p.m.