MINUTES OF BLAISDELL MEMORIAL LIBRARY TRUSTEE MEETING

November 16, 2010

Present: Rhoda Capron, Laurie Legard, Sara Wotton, Kathleen Matthews

Meeting was called to order at 7:42 p.m.

Policy Updating: Final adjustments were made to the proposed 2011 budget. It was decided to offer all employees a slight raise. The Furniture line was increased to accommodate the need for additional bookshelves. Rhoda received a much-higher than expected quote from the state prison workshop regarding the construction of the shelves so she will inquire about this before the next meeting. The budget meeting with town selectmen is scheduled for November 22nd at 7:00 p.m. No date has been set to meet with the budget committee.

Secretary’s Report: The minutes from October’s meeting were reviewed. Rhoda moved to accept the report. Sara seconded. All voted in favor.

Treasurer’s Report: The October budget was reviewed in detail as part of the 2011 budget process. Everything continues to be on track for this point in the year. As noted in last month’s report, the Maintenance line is high due to the unexpected cost of repairing the well line that was cut during the late summer excavation project. Rhoda is purchasing a combined printer/scanner/color copier. Pat and the school’s technology director are in discussion about the best ways to work with both the back-up system and the difference in our fiscal time frames. Laurie made a motion to file the report. Rhoda seconded it.

All voted in favor.

Library Director’s Report:The circulation statistics for October showed the usual dip in numbers for this time of the year but remained well above previous years. Issues pertaining to the over-due books of a few patrons were discussed. In accordance with the library’s over-dues policy, Chief Gunnar Foss will be asked to contact these individuals. Rhoda shared a document she’d received entitled “NH Best Practices for Volunteers,” and noted that our new volunteer policy aligns quite well with the state’s guidelines and recommendations. The Vachons’ slide-show of their cross-country trip was well-attended and very wellreceived.

The energy conservation program “Button-Up NH” will take place on November 17th. Rhoda is working with the recreation department to coordinate use of the van for museum trips and other events, and is meeting with the Deerfield and Northwood librarians to discuss possibilities for future programs.

The Friends of the Library annual book sale did very well. A record number of books were donated this year.

Old Business: Rhoda placed surveyors’ tape at the library’s boundaries in preparation for the trail being made by the Boy Scouts. The scouts completed half of the trail already and will soon return to finish it. Rhoda will select a book to be used for the storyboards along the trail. Instead of weather-stripping, a sweep will be put on the bottom of the downstairs door. Regrading the storage of library records in the town’s secure facility, it was decided to request just a few drawers for financial records as well as the video records of the library’s contents.

New Business: The Monthly Tasks for November were reviewed. All tasks have been completed for this month. The annual baby-sitting class was removed from the tasks list as it is no longer needed. Laurie moved to accept all donations to the library. Pat seconded. All voted in favor.

Next meeting will be held Tuesday, December 14th at 6:30 p.m.

Meeting adjourned at 8:45 p.m.

Respectfully submitted,

Kathleen Matthews